HMS faculty, staff, and students are able to request reservations for meetings as well as any special events that are Harvard Medical School sanctioned. Scheduling takes place according to the guideline below.  You are welcome to submit a request beyond the time listed, however, it will not be assessed until the designated period. Reservation requests are confirmed on a first come, first served basis.  See the “create a reservation” tab online to schedule space.

  • Click here for Room Scheduling Guidelines
  • Click here for the HMS Alcohol Policy
  • Click here for the Quad Reservation Policy
  • Click here for the Countway Plaza Tent Reservation Policy
  • Click here for room use and function charges
  • Click here for common room set up types
  • Click here for Outdoor event permitting requirements

All documents can also be found in the room scheduler site home under resources and links.

HMS Outdoor Events Info Session, February 2024 
  • Click here for the recording of the HMS Outdoor Events Info Session 
  • Click here for a copy of the slides presented during this info session